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2. 
4. Planning & Design Project Form

   REVIEW THE FOLLOWING BEFORE SUBMITTING THIS FORM. 

   Marketing & Communications Project and Media Request Guidelines

   
   Please use this form to inform the Marketing and Communications (MAC) team of upcoming Parks / Facility Renovations / Planning & Design projects that you will be overseeing. 

   When submitting a project request, please provide all information requested on the project request form. This information will eliminate delays and improve the overall end product of your deliverable(s). The MAC team will help manage the project to ensure overall brand consistency and timeliness. Some projects may also require support from the requesting division. When requesting a new project, please be prepared to share any photos and/or graphics you want included in the project. The MAC team is here to maximize exposure of our brand messages and maintain brand consistency, therefor, the MAC team will assist in recommending proper distribution for projects. Any costs incurred for marketing requests (such as radio ads) will be charged back to the requesting division.

   RUSH JOBS 

   We understand, sometimes “rush jobs” come up. However, out of courtesy for those creating the projects and for those following the lead time to request projects, please plan ahead for annual events and other anticipated needs. When you start planning an event, new program or anything newsworthy, that’s the time to talk to the MAC team to get promotion ideas started.

   ***FOR REQUESTS WITH LESS THAN 48 HOURS TURNAROUND, the MAC team will try to accommodate rush jobs. In the instance that we cannot, we can recommend the appropriate outsourcing method. Please note, if costs are incurred for rush jobs that have to be outsourced, those costs will be incurred by the requesting division. 

   QUESTIONS? 

   If you have any questions about the MAC Assistance Form or guidelines please email DallasParks@dallascityhall.com

   Thank you!

   Marketing & Communications Team

8. Project Manager Info
9. Today's Date*
   Today's Date
11. Project Manager Name:*
12. Phone Number: *
13. Email Address: *
17. Project Description
19. Project Name *
20. Address1*
21. Zip Code*
23. Project Timeline*
    Project Timeline Start Date

    —

    Project Timeline End Date

    Please list an estimated start and end date for the project. It is understood that this date is fluid and will potentially change. 

24. Council District
    -- Select One --1234567891011121314
26. Project Description*

    Briefly describe the project (ie - Building Renovation, new park construction, park masterplan, etc.)

28. Project Partners*

    List any contractors, architects, design consultants, etc that are involved in this project. 

30. Project Details*

    Please list the expected outcome of the project (ie Rec renovation - updated lighting, new floor, paint;  Playground construction - new play features, walking trail, etc)

32. Unique Project Details*

    What sets this project apart from other projects?

34. Project Funding Source(s)*

    Please list how this project is being funded. Include all public and private entities. 

35. Will this project be listed with the procurement office? *

    1. Yes
    2. No
37. What type of BID will this project have?*

    (RFP, RFQ, RFCSP, etc)

38. Bid Opening Date*
    Bid Opening Date

    Bid Opening Date
39. "Questions" Due Date*
    "Questions" Due Date

    "Questions" Due Date
40. Bid Closing Date*
    Bid Closing Date

    Bid Closing Date
42. Pre-Bid Meeting Date & Time*
    Pre-Bid Meeting Date & Time

    Pre-Bid Meeting Date & Time
43. Pre-Bid Meeting Location*
44. Bonfire Link*

    Please insert the link to the bonfire portal. 

48. Marketing Needs
50. Indicate the communication / marketing services you would like to request. *

    Check all that apply.

    1. Digital / Print Ads ($$)
    2. Email Distribution (limited)
    3. "LIVE" Event Coverage
    4. Media Release (media advisory, press release, or request for coverage)
    5. NextDoor
    6. Photography Assistance (cameras/equipment)
    7. Radio Ads ($$)

    1. Radio Event Coverage - i.e. Street Team ($$)
    2. Social Media Posts (Facebook / Twitter / Instagram)
    3. Survey
    4. Text Message
    5. TV News Segment - i.e. Good Day Texas
    6. Video
    7. Website
52. Flyer / Picture

    Please attach the flyer or pictures needed to promote the project. Please make sure that the attachment is in JPEG format.

56. Media Inquiries
58. Have you pursued contact with media outlets?*

    1. Yes
    2. No
59. Contact Date*
    Contact Date
61. Contact Name*

    Who did you contact?

62. Contact department / Affiliation*
63. Request Status*
65. Have you recieved a media inquiry? *

    1. Yes
    2. No
66. Date & Time of Media Inquiry*
    Date & Time of Media Inquiry

    Date & Time of Media Inquiry
68. Requester's Name*
69. Requester's Email Address*
70. Requester's Phone Number*
72. Media Outlet / Affiliation*
73. Type of Media*

    Online, Print, Radio, TV, Other (please specify)

74. Media Role*

    Reporter, Editor, News Director, Producer, Promotions, Marketing, etc.

76. Media Deadline
    Media Deadline

    Media Deadline
77. Date / Time Story will Run
    Date / Time Story will Run

    Date / Time Story will Run
78. Story Link / Location
80. Describe Media Inquiry / Your Response*
Leave This Blank:


82. 1. Receive an email copy of this form.
83. Email address

    This field is not part of the form submission.

84. Submit Submit and Print

* indicates a required field